Guidelines for those submitting an abstract

General remarks

Contributions may be proposed for the conference programme in the following categories:

  • Paper presentation
  • Poster presentation
  • Special session

The deadline for submissions to the conference programme (in the form of papers, posters or special sessions) is October 15th, 2016. Proposals submitted after that deadline will not be considered.

All proposals need to be submitted by title and with an abstract of between 250 and 500 words. All abstracts must be submitted in English. Each individual can submit only one proposal (which may be for a paper or poster).

The following factors will guide the selection committee in their decisions:

  • The topic: Your proposal should concern a map or group of maps, a mapmaker or group of mapmakers, map consumers, map design, a mapping process or specific theoretical approach to maps and mapping. Please state this topic clearly in the title and again in the opening sentences of the proposal.
  • The argument and its relevance to the history of cartography: The proposal should help us to understand the creation and use of maps in the past, the process of mapmaking, and/or the underlying concepts of cartography. It should not be merely descriptive but an analysis of the context and/or the contents of the map. It should not consider the use of old maps as a way to study modern issues.
  • Supporting evidence: Mention some of the specific maps (titles, authors, dates) and other sources that you will discuss. A full list is not necessary, but a demonstration of cartographic research is important.
  • Originality: Explain how your topic is new to the history of cartography. Your subject matter should not have been previously published. If it has been presented elsewhere, please explain why it should be offered again at this conference.
  • Clarity: The committee does not have expertise in all chronological periods and/or methods of cartography; its members will represent a variety of disciplines. Your audience is equally varied and international. Please avoid jargon and write in the most direct way possible.
  • Illustrations: The best presentations and discussions are supported through well-chosen visual material and clear captions. You are strongly urged to choose images that clearly illustrate the argument and that can be shown enlarged and in high quality, for example map details. This is particularly important for the understanding of audience members who are not native speakers of English.

The ICHC 2017 Selection Committee, which will make the final recommendations, reserves the right to request revisions to the content and format of abstracts before a final decision is made.

Proposers will be notified of the outcomes by late December 2016. A provisional programme will be published in early February 2017.

Presentations delivered as a Poster or via other media

You may state a preference for presenting your topic as a lecture, a poster or on other media. However, the selection committee will make the final decision as to the style of presentation you are invited to offer.

Please note that the selection committee and the Board of Imago Mundi does NOT consider posters as a lesser form of presentation than lectures. As with the hard sciences, posters offer the opportunity for a larger number of people to participate in the conference and for the results of research or reports on on-going projects to reach a wider audience.

The view of the organizers is that some topics are more suited to a non-lecture presentation. For example:

  • the discovery of a new map or archive to which the international community should be alerted;
  • the study of a particular feature of a map, involving detailed images viewed more easily, comfortably, and at length on a poster;
  • the presentation of digital tools and web-sites that benefit from a hands-on experience on a computer during the poster-session and interaction with the developer;
  • the opportunity for a presenter to engage in more detailed and critical discussions about the presented topic.

The Selection Criteria are the same for both lectures and poster presentations.

Poster Talks

For this conference we are planning to introduce ‘Poster Talks’. Each person who has been invited to offer a poster presentation will be allowed, if they wish, to make a very brief spoken presentation at some point before the Poster Session itself. This gives you an opportunity to point out to the conference as a whole the most significant aspects of your presentation. The talk should be in English and last no more than two minutes (i.e. a maximum of 230 words) and can be illustrated with a single PowerPoint slide.

Other media

Those who would like to make a presentation on their lap-top, should apply in the usual way (ticking the ‘Poster’ box) and add the technical details into the ‘Intended Illustrations Summary’.

Special sessions

 A single coordinator may organise and propose a complete session. Such sessions generally fall into one of three types:

  • coordinated sessions, comprising three (or exceptionally four) presentations on a specific topic
  • workshops, featuring structured discussions of methodologies and techniques
  • round-table discussions in which a panel interacts with the audience on a given topic. One suggestion, that might be followed up, is for a discussion of ‘where we are and where we are going’ in the history of cartography

In addition, it would be ideal if there was at least one Open Discussion Session, to pull together themes that emerged during the conference.

If two or three people want to create a coordinated session they should apply individually, in the usual way, but also provide a separate description of the ways in which their papers would gain value by being grouped together.

If the session is not accepted as a whole, the individual abstracts will be assessed separately.